The company VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. attaches particular importance to the legal processing, security and protection of your personal data, in whatever capacity you cooperate or communicate with us (such as indicatively as prospective or active customers, partners, employees, suppliers, visitors to our website or generally private individuals and third parties who cooperate or contact the company). As a Personal Data Processor, undertakes the commitment to comply with the rules for the protection of the rights and freedoms of individuals with regard to the processing of personal data, in compliance with the General Regulation on the Protection of Personal Data 679/2016 (GDPR), the currently applicable Greek legislation and the decisions of the Personal Data Protection Authority (PDPA).
With this Protection Policy, the company provides you with all the relevant information regarding the use and processing of your personal data, as well as your rights as subjects of the processing.
Who is your Data Controller?
VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E.
ANDREA KARKAVITSA 5, VEROIA
What is personal data and what personal data does firstname.lastname@example.org collect?
Personal data includes any information, in print or electronic media, which can lead, by itself or in combination with other information, to the identification/verification of the identity of a natural person.
VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E., in the context of its activities and transactions, collects the following personal data:
Your identity information, such as full name, patronymic, address [residential or electronic (email)], VAT number, VAT number, AMKA, telephone number (landline and mobile), etc.
Commercial and financial information, such as payment/billing details, business details, bank account number, work address, details relating to previous transactions or commercial contracts/agreements, payroll, licences, etc.
Data concerning financial statements, tax data and tax information such as source of income, source of assets, etc., in order to be submitted to technical approval files in programs run by public Greek Organizations and the European Union,
Documents containing personal data in order to be submitted for the implementation of European programs for the promotion and promotion of agricultural products.
We receive the above information from you in person or through your authorized representatives, in the context of our business relationship. We may also collect and process personal data from publicly available sources, trade registers, the press, the Media and the Internet which we lawfully obtain and are permitted to process.
Processing of special categories of personal data: Kaloden does not, in principle, collect and process your personal data related to your racial or ethnic origin, your political opinions, your religious or philosophical beliefs or your membership in a trade union , your genetic or biometric data for the purpose of identifying you as a data subject, as well as health data or data concerning your sex life or sexual orientation. Exceptionally, the company can collect and process the above data, only if:
you have expressly given your consent to this and for a specific purpose,
the processing is necessary for the exercise of certain rights or the performance of certain obligations, either on the part of our company or on the part of you as a data subject (e.g. obligations and rights of labor law or social security);
the data has been expressly made public by you,
the processing is necessary to protect your vital interests in case of physical or mental incapacity/inability to consent,
the processing is necessary for the purposes of assessing the employee’s ability to work (e.g. ability to operate machinery) or to raise awareness and shape appropriate working conditions for people with disabilities or special needs. If you do not provide said information regarding disabilities or special needs, VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. will not be able to take the corresponding precautions.
the processing is necessary for the establishment, exercise or support of legal claims of both you and our company.
processing is necessary for reasons of substantial public interest, taking into account the principle of proportionality.
How are we allowed to process your data?
email@example.com is authorized to collect and process your personal data:
in the context of the contractual relationship between us, if the processing is necessary for the execution of the contract or before the conclusion of the contract, in order to take the appropriate measures,
either due to a legal obligation of our company as data controller,
or with your express consent. This consent should be provided by your clear positive action and be a free, specific and explicit indication of your agreement to the processing of your personal data. Consent may consist of a written statement, including by electronic means, or an oral statement. Silence or inaction is not taken by us as consent.
For what purposes do we process your data?
Based on our contractual relationship or the provisions of the law or based on your express consent, we process your personal data for the following purposes:
For the development, fulfillment and performance of the contract concluded between us.Indicatively, we refer to contacting you for updates or notifications related to the products or services for which the contract has been concluded or the processing of your data for the management of payments/ invoicing, as well as any processing that is necessary for the completion and execution of the contract. VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. may use your email address to send you payment notices, send you information about changes to our services, as well as other notices and notifications related to the company’s field of activity. In general, users cannot opt out of these communications, which are not related to marketing, but are simply required in the context of the relevant transaction.
For your support/service regarding our company’s services/projects/products. VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. may collect or process your own information to respond to your requests and queries, to resolve any problems, to update and respond to your suggestions and comments on improving our services or to serve you quickly and optimally way in your next transaction/ contact with our company. Also, VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. may invite you to participate in questionnaires and surveys. These questionnaires and surveys will generally be designed in such a way that responses will not require Personal Data. If you nevertheless enter Personal Data in a questionnaire or survey, VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. may use such Personal Data to improve its products and services.
For reasons of ensuring the quality of our services or internal operation of the company, such as e.g. for the prevention of fraud and other criminal acts, for the physical safety and protection of persons and property (e.g. video surveillance), for the fulfillment of the company’s legal obligations arising from the current legislative and regulatory framework, for the management of information systems of the company and the optimization of security procedures.
For marketing purposes. We may process your personal data to inform you about services that may be of interest to you or your business. The personal data we process for this purpose consists of information you provide to us and data we collect and/or infer when you use our services. We study all of this information to form an opinion about what we think you might need or might be interested in. We may only use your personal data to market our services to you if we have your express consent to do so or if, in certain circumstances, we believe we have a legitimate interest to do so. You have the right to object at any time to the processing of your personal data for Marketing purposes.
What is the retention period of your Personal Data?
We will retain your personal data for as long as we have a business relationship with you [as an individual or in connection with our dealings with a legal entity, which you are authorized to represent or of which you are the beneficial owner]. After our business relationship with you has ended, we may retain your data for up to five (5) years.
For personal data of prospective customers [or authorized representatives/ or beneficial owners of a legal person prospective customer], we will retain your personal data for 6 months from the date of notification of rejection of your request to work with us.
Why should I provide my Personal Data?
As a general principle, the granting of any consent and the provision of any Personal Data hereunder is entirely voluntary. There are generally no harmful consequences for you if you choose not to consent or provide your Personal Data. However, there are cases in which VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. it will not be able to take actions if it does not have specific Personal Data, for example because this Personal Data is required for the provision of our services or for the rapid and efficient service of our customers or for accessing and receiving the company’s newsletter. In these cases, unfortunately, VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. will not be able to provide you with what you desire without your Personal Data.
How does VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. process my data?
Our company and its staff trained in personal data protection issues adhere to the processing principles set out in the General Data Protection Regulation 679/2016 (legality, objectivity, transparency, purpose limitation, data minimization, accuracy, storage time limitation, integrity, confidentiality and accountability).
In any case, we take appropriate organizational and technical measures to ensure that your personal information is transferred, stored and processed in accordance with appropriate security standards and procedures and in accordance with the terms of this Policy and applicable data protection laws. In the company we have trained and responsible staff and a Personal Data Protection Officer, while we recognize the importance of protecting your privacy and all your personal information. For this purpose, we have appropriate security policies and use appropriate technical and operational tools, such as anonymization, pseudonymization, data encryption, use of firewalls, authorized employees, staff training, periodic audits.
What are your rights when you provide us with your data?
VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. is committed to maintaining the confidentiality of your personal data and ensuring that you can easily exercise your rights. Thus, you can contact us, free of charge, by writing us an email at firstname.lastname@example.org and stating the reason for your request and the right you wish to exercise.
In particular, regardless of the purpose or legal basis on which we process your data, you have the following rights:
Ask us for access and be informed about the data we hold about you (right of access).
Ask us to correct your data so that it is true and accurate (right to rectification).
Ask us to delete them, subject to the company’s obligations and legal rights, as detailed above (right to deletion or right to be forgotten).
Ask us to limit the processing in any of the following cases: (i) you state that your Personal Data held by the company is incorrect (but only for as long as VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. needs to check the accuracy of these Personal Data), (ii) there is no legal basis for VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. to process your Personal Data and demand that it limit the further processing of your Personal Data, (iii) VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. no longer needs your Personal Data but you claim that it needs to retain said data in order to assert or exercise legal rights or to defend its rights against the claims of a third party or (iv) in the event that you object to the processing of your Personal Data from VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. for as long as necessary to review whether our company has an overriding interest or legal obligation to process your Personal Data (right of restriction).
Request to receive your personal data that you have provided to us in a structured, widely used and machine-readable format in order to transmit it directly to another legal entity without hindrance on our part (right to portability).
Object to the processing of your data when it is based on our legitimate interest. You can refuse the use of Personal Data by VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. at any time by contacting the Data Protection Officer of our company at the email address email@example.com. With this action, VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. will stop using your Personal Data for the above purposes (i.e. in accordance with art
same interest as defined above) and will delete them from its systems, unless the company is permitted to use said Personal Data for other purposes set out in this Privacy Statement or if it determines and demonstrates a justifiable compelling legal interest, in order to continue the processing of your Personal Data (right to object).
Right to file a complaint. If you believe that VAKAMIS DIMITRIOS-GEORGIOS BOUTSIKAS O.E. does not process your Personal Data in accordance with the conditions set out herein or the applicable EU data protection legislation, you may at any time submit a complaint to the data protection authorities of the EU country in which you reside or Greek Personal Data Protection Authority. Also, the company’s refusal or unjustified delay in satisfying your requests when exercising your rights gives you the right to appeal to the Personal Data Protection Authority, as the competent supervisory authority.
Do we share your data with third parties?
In fulfilling our contractual and legal/regulatory obligations, your personal data may be shared within our company departments. Various suppliers may also receive your personal data in order to fulfill our obligations. These suppliers enter into contracts with our company in which they undertake to observe confidentiality and data protection in accordance with the GDPR. We must emphasize that we may disclose data about you for any of the reasons listed above or where we are required to do so by law or are authorized to do so by virtue of our contractual and regulatory obligations or you have given your consent. All processors appointed by us to process personal data on our behalf are contractually bound to comply with the provisions of the GDPR.